We've all been there - you scheduled a meeting that you now need to cancel. Maybe the topic is no longer relevant, or scheduling conflicts have come up. Regardless of the reason, canceling a Google Calendar meeting is easy to do. In this comprehensive guide, we'll walk through the steps for canceling meetings, whether it's a one-time or recurring meeting that you created or were invited to. We'll also look at how to cancel Google Calendar meetings on desktop and mobile.
Canceling a One-Time Meeting You Created
When you need to cancel a one-time meeting that you created in Google Calendar, follow these simple steps:
- Open Google Calendar on your desktop and locate the meeting on the calendar. Click on the meeting to open the event details.
- In the "Event details" box on the right, click "Delete".
- A pop-up will appear asking you to confirm that you want to delete the meeting. Click "Delete" to confirm.
The meeting is now canceled and removed from your calendar and the calendars of all invitees.
Easy peasy! With just three clicks, you can cancel a one-time meeting you created right from your Google Calendar on desktop.
Canceling a Recurring Meeting
Recurring meetings require a couple extra steps to cancel properly:
- Open Google Calendar on desktop and click on the recurring meeting to open the event details.
- Click "Delete" in the event details box.
- A pop-up will display giving you two options:
- Delete this event - Cancels only this instance of the recurring meeting.
- Delete this event and all future events - Cancels the meeting series completely.
- Choose "Delete this event and all future events" and confirm to cancel all remaining occurrences.
This completely cancels the recurring meeting series moving forward. Any past instances of the recurring meeting will still show in your calendar history.
By selecting the "all future events" option, you can easily cancel even a complex recurring meeting in just a few clicks!
Canceling a Meeting You Were Invited To
If you were invited to a meeting that you can no longer attend, here are the steps to cancel:
- Open the meeting invite in Google Calendar and click "Decline".
- On the pop-up prompt, click "Decline" again to confirm.
- The meeting organizer will receive notice that you declined the invitation and it will be removed from your calendar.
That's all it takes to back out of a meeting you were invited to! The meeting organizer will be notified and your spot will be opened back up.
Declining a meeting invite is a courteous way to cancel your attendance. Just be sure to let the organizer know directly as well if it's an important meeting.
Cancel Meetings on Mobile with Ease
The steps for canceling a meeting in the Google Calendar mobile app are very similar:
- Tap on the meeting you want to cancel to open the event details.
- Tap the "Delete" trash can icon at the top.
- Confirm the cancellation on the pop-up.
- Select "Delete this event" for a one-time meeting, or "Delete this and all future events" for a recurring meeting.
And that's it! The Google Calendar mobile app makes it just as easy to cancel meetings on the go.
Pro Tip: Enable push notifications for Google Calendar on your mobile device. Then when you cancel a meeting invite, you'll get a notification that it was declined.
Canceling a Google Calendar meeting is quick and straightforward:
- Delete one-time meetings you created right from the event details.
- Select "Delete all future events" to cancel recurring meetings completely.
- Simply decline invites to meetings you were invited to.
- Use the mobile app to cancel meetings on the go.
With these steps, you can easily remove any meeting from your calendar with just a few taps or clicks. The time you save can now be spent on more valuable work. So don't hesitate to cancel meetings that are no longer needed. Your future self will thank you!
Want more hot tips and tricks for increasing your productivity at work by working smarter and not harder? We’ve got you covered. Supernormal is an AI notetaker that takes detailed meeting notes for you including a transcript, summary, and action items, saving you 5-10 minutes every meeting. Notes are shareable and fully customizable. You can learn more at Supernormal.com, and check out other articles about productivity hacks on the Supernormal blog.