Productivity Hacks

How to Join a Microsoft Teams Meeting Like a Pro

Let's be real, folks. Joining a Microsoft Teams meeting shouldn't be rocket science. But we've all been there – fumbling with links, microphones, and camera settings, feeling like tech-challenged. Fear not, my friends! This blog post is your ultimate guide to joining Teams meetings with confidence and style.

We'll start from the very beginning, covering the basics for those who are new to the Teams game. Then, we'll dive into more advanced tips and tricks to help you become a Teams meeting ninja.  So, grab your favorite snack, get comfy, and let's embark on this Teams meeting adventure together!

Setting Up for Success

Before we get into the nitty-gritty of joining meetings, let's make sure you're set up for success. After all, a smooth meeting experience starts with proper preparation.

First things first, you'll need to download and install the Microsoft Teams app. It's available for desktop (Windows and Mac), mobile (iOS and Android), and even as a web app. Choose the version that works best for you and your device.

Once you've got Teams installed, take a moment to familiarize yourself with the interface. It might seem a bit overwhelming at first, but trust us, it's as user-friendly as a golden retriever puppy.

Next, make sure your audio and video settings are configured correctly. Nothing kills the mood like a meeting where no one can hear or see you (unless, of course, that's your intention – we don't judge). Test your microphone, webcam, and speakers to ensure they're working properly.

While you're at it, why not personalize your background? Teams allows you to choose from a variety of virtual backgrounds or upload your own. Who doesn't want to look like they're joining from a tropical beach or the bridge of the Starship Enterprise?

Joining a Teams Meeting

Alright, folks, it's time for the main event: joining a Teams meeting. Take a deep breath, relax, and follow these simple steps:

  1. Find the meeting link or details: This could be in an email, calendar invitation, or shared document. If you can't find it, don't panic – ask the organizer for the link or meeting details.
  2. Click the join link: This will launch the Teams app (or prompt you to install it if you haven't already).
  3. Choose your audio and video settings: Do you want to join with your microphone and camera on or off? It's entirely up to you.
  4. Enter the meeting: You might be prompted to enter a password or wait in the lobby until the organizer admits you. Don't worry, it's not as intimidating as it sounds.
  5. Mute your microphone (unless you're the one presenting): This is a common courtesy to avoid any unwanted background noise.
  6. Participate and engage: Ask questions, share your screen, or use the chat function to communicate with others. Remember, a Teams meeting is a collaborative experience!

See? That wasn't so bad, was it? Now, let's move on to some more advanced tips and tricks to really elevate your Teams meeting game.

Mastering Teams Meetings with Supernormal

You know what they say, "Work smarter, not harder." And when it comes to Teams meetings, Supernormal is the ultimate tool to help you do just that. Supernormal is an AI-powered notetaker that integrates seamlessly with Microsoft Teams, allowing you to focus on the meeting while it captures all the important details.

Here's how Supernormal can take your Teams meeting experience to the next level:

  1. Automatic meeting notes: Say goodbye to furiously typing away while trying to keep up with the conversation. Supernormal listens to the meeting and transcribes everything, capturing every word, action item, and decision made.
  2. Intelligent summaries: After the meeting, Supernormal generates a concise summary of the key points discussed, so you can quickly review the highlights without having to sift through pages of notes.
  3. Searchable transcripts: Need to find that one specific point someone made? No problem! Supernormal's transcripts are fully searchable, so you can quickly locate the information you're looking for.
  4. Follow-up tasks and action items: Supernormal automatically identifies and organizes any tasks or action items assigned during the meeting, making it easy to stay on top of your to-do list.
  5. Collaboration and sharing: Share meeting notes and summaries with your team or colleagues, fostering transparency and ensuring everyone is on the same page.

With Supernormal, you can say goodbye to the days of scrambling to take notes during a meeting or trying to piece together what happened afterward. It's like having your own personal assistant dedicated to helping you stay organized and productive.


There you have it, folks – your ultimate guide to joining and mastering Microsoft Teams meetings. From setting up for success to leveraging the power of Supernormal, you're now equipped with all the tools and knowledge you need to become a Teams meeting pro.

Remember, joining a Teams meeting doesn't have to be a stressful or complicated endeavor. With a little preparation, a dash of confidence, and the right tools (like Supernormal) by your side, you can breeze through meetings like a champ.

So, go forth and conquer those Teams meetings, my friends! And if you ever find yourself struggling, just remember: breathe, smile, and trust in the power of technology (and maybe keep a few snacks nearby for good measure).

Join 250,000+ teams using Supernormal to move their work forward

Sign up for free to discover the magic of Supernormal.